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Logistics problems to avoid in your next esports events

20 February 2023 5 Mins Read

There are many potential logistical problems that can occur during esports events. For example, poor organisation can lead to long lines and delays in getting players to their stations. There may also be issues with the equipment, such as malfunctioning computers, controllers, and/or headsets. And if the event is not well-staffed, there may be problems with providing adequate food and water for all the participants. All of these problems can lead to a less than ideal experience for everyone involved.

As an esports organiser, in order to hold a successful event, you are required to be on top of things if you want everyone (spectators and participants) to have a great time. As such, you ought to know the potential logistics issues to avoid or eliminate.

In this article, we share some of the more common logistics management issues related to esports events so you can plan in advance and avoid making them when organising an esports event.

1. Insufficient software infrastructure

One of the biggest challenges in organising and hosting an esports event is not having enough software infrastructure in place to support all of the gaming stations and other equipment. This can be a challenge because gaming equipment is often very resource-intensive and requires a lot of processing power, even more so if it is a live esports event that requires a high level of technical setup.

Without sufficient software infrastructure, an event can quickly become overwhelmed and start to experience performance issues when broadcasting to a live audience as well as affecting gameplay for the players. This can lead to frustration for both the players and the spectators and has the potential to damage the reputation of the event.

To avoid this, it is important to make sure that everything is in place before the event starts. This means having enough servers and other resources to support all of the gaming stations. It also means having a good network connection so that players can connect to the servers and each other without any lag. Finally, it is also important to have a good monitoring system to detect and resolve any issues quickly. With sufficient software infrastructure in place, an esports event can run smoothly and provide a great experience for everyone involved. Players will be able to compete at their best, and spectators will be able to enjoy the action without any problems.

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2. Insufficient hardware setup and support

Another big challenge when organising and hosting an esports event is not having enough hardware on hand to support all of the gaming stations. This includes not only the actual consoles or computers that the gamers will be using, but also the necessary peripherals such as monitors, keyboards, and controllers. Without enough hardware, an event can quickly become overcrowded and chaotic.

For example, if an event is using outdated or insufficiently powerful gaming computers, this can lead to delays in matches starting or players being unable to connect to the game servers. This in turn can cause frustration among players and spectators alike, and can even lead to cancelled matches. To avoid such problems, event organisers need to make sure that they have the right hardware in place before the event starts.

This includes having enough gaming computers that are powerful enough to handle the demands of the esports tournament, as well as a reliable internet connection. Furthermore, it is also important to have a team of support staff on site who can troubleshoot any issues that may arise during the event. By taking these steps, event organisers can ensure that their events run smoothly and that everyone involved has a positive experience.

However, having adequate gaming peripherals is only part of the picture. Other hardware equipment such as stage, lighting, and broadcasting set-up is equally crucial. As such, events rely heavily on these technical equipment, having a back-up plan is necessary should some of these equipment fail or a power outage happens. By planning for such emergencies, esports event organisers can reduce potential disruptions to these widely-viewed tournaments.

3. Insufficient logistics planning and support

One final challenge that can arise when organising and hosting an esports event is having enough logistical support in place. This includes having enough power outlets for all the equipment, enough internet bandwidth to support all of the gaming stations, and enough food and drink options for the participants. If any of these things are not taken into consideration, it can lead to a less than ideal experience for participants and could even cause a cancellation of the event. Therefore, it is important to make sure that all logistics are planned for in advance as well as having contingency plans being put in place to counter and manage any potential logistics issues so that everything runs smoothly on event day.

Working with a reliable logistics partner

Logistics plays a very important part in ensuring that an esports event runs smoothly, which is why it is important that every single piece of gaming equipment is safely delivered and working properly. This can only be done by working with a reliable third-party logistics company. This is where DHL Express comes into the frame, as we understand the importance of efficiency and reliability in the logistics process for esports. As a leading logistics and international express delivery company, we are committed to providing a seamless experience for our customers. We offer a wide range of services to cater to the needs of our clients, whether it is shipping gaming equipment or advising on the various countries’ customs rules and regulations. Our global reach and expertise in the industry allow us to provide tailor-made outbound and inbound logistics solutions that will support your esports event from start to finish. Contact us to find out how we can support your next event or open a DHL Express account today and start shipping gaming equipment to your esports venues quickly and efficiently.